Waiver of Liability

This document is a must have for anyone who facilitates yoga or other physical activity. It explains the risks and possible outcomes of participating in activities with you, and allows clients to absolve you of liability. Without a customized and professionally drafted waiver of liability, there is a high likelihood that your waiver will be unenforceable, which defeats the purpose of having a waiver in the first place. When someone signs a waiver of liability, they forfeit their legal right to hold you liable for what might happen when they are in your care. Waivers protect your company, or instructor, from being sued if someone gets injured. Give yourself peace of mind with this clear, unambiguous, jurisdiction specific and customized waiver of liability.

• Parties: Between business and people partaking in your services
• Purpose: to waive liability
• Who needs it: Businesses where there is risk of injury

Independent Contractor Agreement

As a business owner, you want to communicate your expectations clearly and openly with your contractors. The independent contractor agreement defines the business relationship between you and your contractor to ensure that they are not misclassified leaving you with the risk of having the government crack down on you because you didn't pay the correct amount of taxes, getting audited, being held liable for a lawsuit if a staff member gets hurt, intellectual property being "stolen" or used "unjustly" due to confusion of who actually owns it, and being forced to pay an expensive amount of back taxes to the government. Clearly classifying your independent contractor in this agreement gives you peace of mind and protects your business and assets.

• Parties: between business and contractors
• Purpose: to clarify the working relationship
• Who needs it: businesses who have contractors

Employee Agreement

An employee agreement is a legally binding document that outlines the rights and responsibilities of each party. It also clearly explains who owns the intellectual property created by your employees for your business: You.

• Parties: between business and employees
• Purpose: to clarify the working relationship
• Who needs it: businesses with employees

Service Agreement

This agreement sets the terms and conditions for service between you and your business clients and individual customers, and can prevent misaligned expectations. The terms can include things like prices, offerings, refunds, policies, and anything you would like to include. Create the perfect relationship with your clients on your own terms: make sure everyone is on the same page for that working relationship.

• Parties: between business and using your services
• Purpose: to clarify the business relationship
• Who needs it: businesses who provide services

Privacy Policy, Terms and Conditions, and Disclaimer

If you have a website, mailing list or if you’re offering online classes, then it's important to outline how you collect personal information and everything else involved with a person’s use of the website, in order to comply with privacy laws and clearly outline what people can expect from your services.

Since websites collect user information, you’ll want to be open and honest about what you’re going to do with it and where you’re keeping it. This gives web visitors a choice about the personal information they share and helps them avoid ‘spam’. If your site uses third parties, you’ll want to communicate their privacy policy too.
 

A privacy policy outlines how a business, website, or person collects, uses and discloses personal information that they receive about people. Terms and Conditions are the rules your visitors must agree to in using your website and buying your products and services. Since your website does all the talking for you, you have to make sure it is saying all of the right things to protect you and ensure that you are participating in relationships how you would like to. Some of the common items you’ll find in terms and conditions or terms of service include: Copyright, purpose, links to third-party websites, license to use materials, limitation of liability, disclaimers, and no guarantees.
 

A disclaimer is any statement that is used to specify or limit the scope of obligations and rights that are enforceable in a legally recognized relationship. A social media disclaimer is important to keep your business protected from the activity that takes place on your social pages. Disclaimers are important to protect your customers. Since you are advising people in using your heart-leading business services, you’ll want to be open and honest about your qualifications, what services you are providing or what is in the product that you are selling. Make sure to be realistic about the outcomes your customers can expect by including a ‘no guarantees’ clause, otherwise dissatisfied customers could file a claim against you and your business.

Without these legal agreements, you run the risk of being sued and held liable for data breaches, improper use of personal information, and losing the trust of your clients. Just downloading a generic privacy policy template or terms and conditions template does not adequately protect your business. 

Privacy policies are required by several regulations (such as California Online Privacy Protection Act, Privacy Shield, EU General Data Protection Regulation, Children's Online Privacy Protection Rule) any time you collect personal information (like email address, billing info, phone number, etc.) from website visitors.

• Parties: between business and people using your website
• Purpose: to explain how personal information will be used, and DISCLAIMER
• Who needs it: anyone with a website

Social Media Affiliate Agreement

The affiliate agreement clearly and honestly outlines the expectation in the relationship where another person receives compensation for promoting your business or service to visitors of their website or social media pages. Scale - to infinity and beyond!

• Parties: between business and any paid affiliate
• Purpose: to clarify the business relationship
• Who needs it: businesses who hire affiliates

Confidentiality, Non-Disclosure, and Non-Compete Agreement

You have worked so hard on your business from ideation to execution, why not prevent people from stealing your creation? Confidentiality, non-disclosure and non-compete agreements are important because they are used to protect your intellectual property or details about your operations from falling into the wrong hands. A confidentiality agreement protects sensitive information from being distributed or revealed. A non-disclosure agreement protects someone's private and proprietary information from being shared with anyone who was not granted access. A non-compete is an agreement commonly made between you and your employee where the employee agrees to not enter into competition with you when they leave the business.

• Parties: between business and anyone with confidential information
• Purpose: to protect your confidential information
• Who needs it: businesses who handle sensitive or confidential information

Media Release Agreement

Marketing is key to sell your services and products! Sometimes you use the images of people who have participated in your activities or people who were present in your facilities for your business and IP purposes. A media release agreement is a legally binding agreement granting irrevocable authorization to reproduce the image of your clients for your evergreen content, video libraries and other commercial use.

• Parties: between business and those in photo or video
• Purpose: to release that persons’ likeness for marketing purposes
• Who needs it: businesses who use photos for promotional purposes

Space Rental Agreement

Just like a lease, the space rental agreement protects your property by outlining the expectations for using either a commercial or a residential space for a period of time in exchange for rent. Proactively communicating expectations in this agreement protects you from being evicted or from having someone commence legal action against you.

• Parties: between landlords and tenant
• Purpose: to clarify the business relationship
• Who needs it: businesses who rent or lease their space

Concierge Membership Agreement

You have prepared at length to ensure that your concierge services meet the highest standards for your clients. This agreement communicates your expectations of the members, services offered and payment responsibility, and ensures that you have a clear exit strategy in case you need to terminate a membership or need to cancel or reschedule services. This agreement clearly outlines who owns the rights to any materials or content provided and how the services will be utilized. Having a concierge membership agreement gives you peace of mind as all the parties involved know what to expect.

• Parties: This agreement is made between the physical therapy practice and the members of the concierge program.
• Purpose: The purpose of this agreement is to outline what is included with the concierge membership, payment responsibility, and the terms for cancellation and refunds.
• Who needs it: Physical Therapy practices who work with insurance and are providing concierge services, and who want to ensure clear communication and expectations with their members.

Yoga Teacher Training Agreement

You have prepared at length to ensure that your material for the yoga teacher training is up to standards for your students. This agreement communicates your expectations of the fellow teacher trainers to ensure that you have an exit strategy in case you need to remove a teacher or need to cancel or reschedule the training. This agreement clearly outlines who owns the intellectual property and how the training material will be used. Having a yoga teacher training agreement gives you peace of mind as all the parties involved know what to expect.

• Parties: between yoga studio and teacher trainees
• Purpose: to outline what will happen during a teacher training program, as well as cancellation and refunds
• Who needs it: yoga businesses who provide teacher training

Retreat Agreement

The long awaited retreat is on the horizon! This retreat agreement is a legally binding document that communicates the host’s expectations of the participants and what the participants can expect from the host during the retreat. It outlines the rescheduling, refund and cancellation policy for the venue giving you the peace of mind to simply enjoy the adventure.

• Parties: between retreat provider and clients
• Purpose: to outline what will happen during a retreat, as well as cancellation and refunds
• Who needs it: businesses who provide retreats

Studio Membership Agreement

This ensures great relationships with your studio members by outlining the expectations regarding the ways your members shall use your facility and it provides the payment method. It also explains the process for membership cancellation and refunds. This agreement entitles members access to participate in your classes and to enjoy other services offered.

• Parties: between studio and clients who purchase membership packages
• Purpose: to clarify the terms of recurring memberships, including cancellation policies, access to classes or studio space, and XXX
• Who needs it: businesses who provide recurring memberships

Workshop Host Agreement

If you run workshops for your community, you would want to honestly and openly communicate the expectations of the workshop host in organizing and providing the event. This ensures that your clients are well served and that the events unfolds as you envisioned.

• Parties: between workshop host and guest presenter
• Purpose: to outline what will happen during a workshop, as well as cancellation and payment policies
• Who needs it: studios who host guest workshops

Workshop Participants Agreement

Your priority as a business owner is to make sure your clients are well served. This agreement outlines your expectations of the workshop participants as well as what they can expect from you to ensure that the event is a success.

• Parties: between workshop host and clients
• Purpose: to outline what will happen during a workshop, as well as cancellation and refunds
• Who needs it: businesses who host workshops

Online Course Agreement

Congratulations! You have finally designed your online course. The online course agreement is the cherry on the cake. It is a legally binding document that outlines your expectations of your students and what they can expect from you while listing the terms for participating in the training.

• Parties: between course provider and clients
• Purpose: to outline the terms of using the course, including access duration and refund policies
• Who needs it: businesses who offer online courses

Retreat Facilitator Agreement

This is a legally binding document that sets all your expectations for the retreat facilitator by clearly communicating what will take place during the retreat. This ensures that your and the retreat facilitator continue to have a great working relationship.

• Parties: between retreat provider and retreat facilitator
• Purpose: to outline what will happen during a retreat, as well as cancellation and refunds
• Who needs it: businesses who hire facilitators for retreats